DATA PROCESSING ADVISORY BOARD
Meeting Memorandum
December 23, 2003
Board Members (members not in attendance are denoted by an X):
X Marie Krepelka
Rob Addelson
X Kay Donovan
John Bilafer
X Corrine Rainville
Ruth Lewis
Alan Jones
X Bob Greeley
Nancy Galkowski
Others in attendance:
Fred Fantini
Eric Wilde
Steve Meister
Joe Miksis
Steve Mazzola
The meeting was called to order at 9:15 AM by Ruth Lewis, chairman.
Ms. Lewis explained the purpose of the meeting was to discuss the Treasurer’s capital
request of $200,000 for the Munis tax collection/receivable software and to review the
school telecommunication & technology department request for funding to upgrade
school district fiber network from the Technology fund.
Mr. Bilafer explained that the request was put in as a defensive measure due to the
disability of Ted Mael who maintains the integrated tax collection system. The system
was not documented and there was concern that if the software needed to be fixed there
would be protection by having the Munis software.
Mr. Bilafer stated that Ms. Lewis has hired Mr. Wilde and that the software is being
documented therefore the question is moot because according to the Treasurer their
software is better than the Munis software.
A unanimous vote was taken to recommend to the Capital Planning Committee to move
the request out one year and setup a subcommittee to review the two software packages
including cost to purchase, maintain, and functionality. Subcommittee members to
include Ruth Lewis, Fred Fantini and Rob Addelson.
Mr. Mazzola discussed the School’s request for $50,000 from the Technology Fund to
upgrade the wide area network connections (broadband to fiber optics) between and
among five schools by increasing network capacity. Initially the school had requested
$100,000 to upgrade all the schools but later scaled back the request due to availability of
funds.
There was additional discussion on uses of the Technology funds for a cable studio and
finishing the network upgrade for the other schools. It was decided that Mr. McCarthy
from the cable advisory committee comes to our next meeting to discuss the building of a
town cable studio. Mr. Addelson said that he would come back at the next meeting with
the costs of building a cable studio from the Town of Framingham.
A unanimous vote was taken to approve the School request for $50,000 from the
Technology Fund to upgrade the school wide area network for five schools and if there
was sufficient money available to upgrade the remaining four schools.
The next meeting will be in the School Committee Room on February 3, 2004 at 9:00.
The meeting adjourned at 10:45.
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