Use of the Mansion

The mansion, built in 1800, is for:

• Official town purposes
• Arlington non-profit organizations
• Private functions

Capacity 100 indoors: 90 for a seated meal indoors (including seating on the front porch), 250 with a tent.

Application

No rental request will be scheduled until the written application has been received with all fees and confirmed by letter from the function manager. See the rate schedule below to determine the fees required.

General Rules

Work with the house manager on the arrangements for your event. You must contact the manager at least two weeks before your function to verify all final details.

The event time must include set-up and clean-up time. You must confer with your caterer about the time needed for set-up and clean-up and include that in your booked time.

According to the Town of Arlington Bylaws, there cannot be undue noise after 11 p.m. The house closes at midnight, unless special arrangements are made with the function manager.

The maximum number of people that can be accommodated indoors is 100. The house can accommodate 90 for a sit-down meal (including seating on the front porch). Two hundred people can be accommodated if a tent is used on the side yard. The parlors can be used for dancing.

Rental of tables, chairs and tents (if used) for functions is your responsibility. Refer to the "Caterer Guidelines" for a listing of tables and chairs available on site.

Notes about the Rate Schedules

• There is an eight-hour minimum requirement for weddings.
• The rental time must include set-up and clean-up time.
• The hourly rate charged for the event will apply for any additional hours used beyond the booking time.

Reservations

• The reservation check is one-half the amount of the rental fee.
• The security check of $300 is required as a deposit against potential damages.
• The two checks should be made out to the "Town of Arlington/WRH." A completed application must accompany the checks. The balance of the reservation fee is due one week before the event. The security check is returned to you after the event, provided:
  • All regulations for the use of the house have been observed, and there has been no damage to the Whittemore-Robbins House, its furnishings or its grounds.

Permits

Alcohol: A permit for the sale of alcohol (Special Alcohol License) may be obtained from the Arlington Select Board. Apply for a Special Alcohol License.

Your request must be approved officially by the Select Board, so you must allow enough time for your request to be on their agenda.

Food: A temporary food permit is required for any temporary event where food is sold or served to the public. 

Should it be determined by the Health Department that an application for a temporary food permit is required, it must be submitted at least 2 weeks prior to the temporary event.  

Establishments that already have a food permit with the Arlington Health Department still need to submit an application. 

At a minimum, the applicant must provide: 

Establishments from other municipalities must also provide: 

Cancellation Policy

A cancellation notice must be in writing. The refund schedule is as follows:

• Full refund will be given for notice six months before the event.
• Half refund will be given for notice 60 days before the event.
• No refund will be given for notice within 60 days of the scheduled event.